Top Ways to Convert MSG Files to PDF Format

02 Jan 25 9:56 am

Top Ways to Convert MSG Files to PDF Format

User Query:

How can I efficiently convert a large volume of emails with attachments into PDF format while preserving the original email content and ensuring the attachments are appended correctly? The conversion must maintain the integrity of metadata, such as the date the email was received, for legal documentation purposes.

Don’t stress too much—you’ve got this! To convert an MSG file to a PDF, you can use Outlook or a third-party tool:

#1: Using Microsoft Outlook (Manual Method)

This is one of the simplest methods if you have Microsoft Outlook installed:

• Double-click the MSG file to open it in Microsoft Outlook.
• Go to the File tab, select Print, and choose Microsoft Print to PDF as your printer.
• Click Print, choose the destination folder, and save the file.

#2: Export via Outlook Web

If you're using Outlook Web:

• Click on the email you want to export to open it.
• Print the email (Ctrl+P or Command+P).
• Save the print as a PDF.

#3: Using Dedicated Conversion Software

For batch conversions or if you need advanced features, consider using dedicated software like Cigati MSG Converter Tool:

• This software allows you to convert single or multiple MSG files to PDF, and you can choose to convert attachments as well.
• It operates independently of Outlook, making it a versatile option for users who do without to it.